Chapter 4.  Staff Is Divided into Teams
 

"I know of no safe depository of the ultimate powers of the society but the people themselves; and if we think them not enlightened enough to exercise their control with a wholesome discretion, the remedy is not to take it from them, but to inform their discretion by education."


— Thomas Jefferson, Author of the Declaration of Independence and Third President of the United States.

 

Generally

 

Overview of Teams

 

 

 

Generally

 
            There is no rule about the number of staff members or the number of teams.  While you see on 
this and the following pages that there can be sixty staff members divided among thirteen teams, 
there can be more or fewer members, more or fewer teams, depending on student interest and the ability of 
staff to publish E-News on time and professionally.  Also, a team may choose to transfer one of its activities 
to another team if the two teams and the newsletter teacher agree.
 
            E-News can start with as few as four staff members, one person for each of teams 1, 6, 7, and 10, 
but the activities for each member might be considerable.  Generally, if there are fewer than fifty-two 
members, the priorities are, first, teams 1, 6, 7, and 10;  next, teams 3, 4, 9, 11, and 13;  finally, teams 
2, 5, 8, and 12, with teams 5 and 12 the last to become active.
 
            There is one team leader for a team of up to three members, two leaders for a team of up to eight 
members, three or more leaders for larger teams.   Team leaders (a) assign team activities, (b) see to it 
that they be done, (b) keep members to a schedule, (c) help or find help when there are questions or 
difficulties, (d) call and run team meetings, and (e) brief members unable to attend meetings.  Team 
leaders go through team checklists with members and keep a record of decisions made by the team.  It 
is best if team leadership be rotated every three months, so that everyone on a team have the chance to lead.
 
            By the way, the quotation above by President Thomas Jefferson is one way to explain what E-News 
is meant to do.
 

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Overview of Teams
 

Team One:  Announcements

 

Two team members.  Contact community organizations, government agencies, school teachers, and others.  Invite them to submit weekly announcements about community events to educate, help, entertain or honor a large number of people.  Edit and classify these announcements for E-News.

 

Why is this useful for your college, scholarship and job applications?  You meet and work with people.  You receive letters which you can attach to your applications.

 

Team Two:  Fun Facts and Games

 

Two team members.  Find unusual facts, like “Believe It or Not”, and simple word games to include with each issue of E-News.

 

Why is this useful for your college, scholarship and job applications?   You demonstrate that you are able to research and motivate people to read E-News. 

 

Team Three:  Important Fact, Solution, Activity

 

Two team members.  For each issue, summarize an important fact which everyone should know, like how many tigers are left in the world, how many children get asthma every day from pollution, our buying power compared with forty years ago, what scams might hurt grandparents.  Explain a solution and suggest a community activity through which the solution could be applied.

 

Why is this useful for your college, scholarship and job applications?   You demonstrate that you are able to research and motivate people to read E-News. 

 

Team Four:  Management

 

Four team members.  Meet at least once a week with teams to find solutions to personal and team difficulties, and take and distribute minutes;  arrange, announce, and manage guest talks;  act as aides and advisers to the newsletter teacher;  meet with people in the community in order to learn whether E-News would be serving the community well and report to the staff and newsletter teacher.

 

 

Why is this useful for your college, scholarship and job applications?  Management is like leadership, and leadership is valued by colleges, employers, and others.  Also, management demonstrates responsibility, an important attribute.

 

Team Five:  The Big Story

 

Six team members.  Some issues have a big impact on the community and necessitate research via the Internet, interviews, and publications.  You choose an issue from a list, then do a story alone or with a partner, as you and a team member agree.  This parallels the work of team three—problem, solution, activity—but involves more research and writing, is focused on the community, and might include original fact-finding.

 

Why is this useful for your college, scholarship and job applications?   Your authoring or co-authoring an article will show your research and writing skills.

 

Team Six:  Issue Layout and Preparation

 

Three team members. You remind other teams of coming deadlines, lay out E-News with tested hyperlinks and some decoration, which may include interesting quotations.  You proofread, have the newsletter teacher approve, convey the newsletter to the e-mail trustees, and ensure that it reach e-mail recipients.

 

Why is this useful for your college, scholarship and job applications?    You show your ability to use e-mail tools to design a nice-looking newsletter.

 

Team Seven:  Circulation and Income

 

Six team members.  You ask e-mail trustees to help circulate E-News.  You ensure that e-mail addresses be valid and not duplicates.  You make presentations to bring income.  (It is likely that, the more e-mail recipients of E-News, the more income for our social venture.) 

 

Why is this useful for your college, scholarship and job applications?  You show that you can present and persuade, which are valuable skills for any student, regardless of her / his major in college.

 

Team Eight:  Public Advisory Vote

 

Three team members.  You ask legislators and others to submit legislation and issues, so that people in the community may discuss and give an “advisory vote”.  You set up the advisory vote through E-News, encourage people to vote, and report the results to legislators and E-News.

 

Why is this useful for your college, scholarship and job applications?  You are choosing key issues, “getting out the vote”, and reporting the results, an experience which few high schoolers have had.

 

Team Nine:  Online Community Lessons

 

Seven team members.  You assist people in the community by creating and offering lessons about the community, like services available to people, and key laws and customs of the community.  You arrange and give recognition, and rewards if possible, to people who complete the lessons.

 

Why is this useful for your college, scholarship and job applications?   You are meeting people, helping compose lessons as a teacher’s aide might do, and educating people so that the community benefit.

 

Team Ten:  Web Works

 

Seven team members.  Design, organize, and continually update a Web site connected to E-News.  There will be a variety of material to upload.  Also, create and maintain an “open suggestion box” for the public.  Draw the public to our Web site.  The Web address will be www.my[city].com when possible.

 

Why is this useful for your college, scholarship and job applications?   You demonstrate one or more of Web design, organization of material, editing, and basic html, and generation of publicity.

 

Team Eleven:  Community Help Desk

 

Four team members.  Interview elected officials, government staff, and nonprofit organizations to learn about people’s frequently-asked questions and frequently-made mistakes, as well as what officials, staff, and organizations want people to know.  Supply the information to Team 9.

 

Why is this useful for your college, scholarship and job applications?  You are providing a direct service to the public.  You are doing interviews, meeting people, and gaining useful knowledge.  

 

Team Twelve:  Translators

 

Six team members.  Translate, as time and ability permit,  “Announcements”, “Fun Facts and Games”, “Important Fact…”, “Public Advisory Vote”, and “Community Online Lessons” into the second most common language of the community, for each issue of E-News.  

 

Why is this useful for your college, scholarship and job applications?  Bilingualism is useful in helping people attend to their needs, keeping the peace, and bringing customers to a business.  Colleges and many employers value bilingualism.

 

Team Thirteen:  Organizers

 

          Eight team members.  E-News is not just about conveying information.  We want to facilitate participation in activities meant to benefit a community.  Organizers contact people in the community and offer to help organize and manage activities around ideas introduced through E-News

 

          Why is this useful for your college, scholarship and job applications?   You show the ability to organize and manage volunteers in community service.

 

About Team Players

 

          E-News staff are team players.  This means that your team members

 

Ø    help you by reminding you about activities and deadlines, but you do not depend on them;  you reciprocate;

 

Ø    help you by backing you up when an emergency keeps you from doing your share;  you reciprocate.

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